This information is provided to help you in planning your group visit. We ask that all groups of 10 or more complete a Tour Reservation Form to ensure a pleasant visit, whether the group requests a docent guide or plans to visit the Nerman Museum independently (self-guided tour).
Policies & Regulations
The maximum group size we can accommodate on docent-led tours is 50 people at a time (45 children plus 5 chaperones for 3rd-8th grade, 40 children plus 10 chaperones for K-2nd grade). Large groups will need to divide and take separate simultaneous tours: guided tour groups touring Museum galleries may include no more than 10 people per docent to facilitate interaction and to accommodate the various spaces.
Policies for Large Groups and Youth Groups
Large groups visiting campus may wish to walk through the Nerman Museum, and in order to best accommodate museum visitors and avoid crowding, we ask that no more than 50 self-guided high school students or adult visitors congregate at a time in the museum.
Instructors and group leaders of self-guided high school and adult groups, please divide your group of 50 visitors prior to arrival: for instance, 25 individuals might visit the 2nd floor while the others visit the 1st floor. Additional visitors may visit the Art on Campus in the adjacent Regnier Center or Carlsen Center and then visit the museum galleries while the first group visits the Art on Campus.
When visiting the museum galleries, we require one adult chaperone per 5 students in 3rd-8th grade; for docent-led groups, one additional chaperone per 9 children will suffice. We require one adult chaperone per 3 students 2nd grade and younger; for docent-led groups, 2 additional chaperones per 8 children is best.
For self-guided youth groups, each adult chaperone must keep their group of 3-5 children together at all times.
For safety purposes, we ask that no more than 15 children in self-guided groups gather at a time in any one museum gallery. Teachers and group leaders, please divide larger groups prior to arrival and plan for the appropriate number of adult chaperones. Youth groups without sufficient adult supervision may not be admitted to the museum galleries.
- No touching the art or the cases that protect the art.
- No leaning on walls, cases or pedestals (either to write or for physical support).
- Visitors may take photos of works in the permanent collection only. Loan works may not be photographed. Photography or video recording with flash is not allowed inside the museum.
- Visitors are kindly requested to switch off their cell phones when entering the museum.
- Food items and liquids are not allowed inside the museum, except in designated café.
- Running, jumping, or other objectionable behavior is prohibited.
- Use only pencils in museum galleries. Ink pens and markers are prohibited.
- Backpacks, oversized handbags, umbrellas, or other bulky objects may not be brought into the galleries; visitors may leave these items in storage closets.
For youth visitors on tours:
• Teachers, please make nametags for your students and divide them into groups prior to the visit.
• Children must stay with the tour group at all times unless escorted by a designated adult chaperone.
• Children are encouraged to look closely, but may not touch the artwork, including the outdoor sculpture.
For adult chaperones on guided youth tours:
- Please help docents enforce above mentioned regulations.
- You may be asked to help with doors and elevators while the docent leads the group.
- You may be asked to take a student to the restroom, or to supervise a student in cases of disruptive behavior.
Helpful hints for adult chaperones on self-guided youth tours:
- “Let’s all line up before we move into the next gallery.”
- “Let’s stay at least 3 feet away from art objects.”
- “Let’s all look with our eyes and keep our hands behind our backs.”
For adult visitors on guided tours:
- No smoking during a tour, even when passing through outdoor areas.
- Turn off cell phones during the tour.
- Tours may include artworks in multiple buildings or involve walking across campus, so wear comfortable shoes.